Executive Assistant (Remote - Colombia & Mexico)

Executive Assistant

We are seeking a skilled and proactive Executive Assistant to support senior leadership across Sales and Operations. This role plays a key part in keeping information flowing smoothly, priorities organized, and initiatives moving forward. It is ideal for someone who enjoys bringing structure to fast-paced environments and who takes pride in delivering high-quality, professional support.

This position requires strong administrative foundations, good judgment, and the ability to work both independently and collaboratively. While prior experience supporting senior leadership is highly valued, we are also open to mid-level candidates who demonstrate strong potential, initiative, and a desire to grow into a more senior Executive Assistant role.

Key Responsibilities

Executive & Administrative Support

• Manage and organize executive calendars, meetings, and appointments
• Support inbox and email management, including drafting responses and using templates
• Draft and format professional correspondence, reports, presentations, and other documents
• Screen and route communications with professionalism and discretion
• Maintain digital filing systems, records, and documentation

Operations & Project Coordination

• Assist with administrative and operational initiatives across departments
• Support project tracking, follow-ups, and internal coordination
• Help create and maintain simple playbooks, templates, and documented processes for recurring tasks
• Prepare meeting agendas, notes, and action items

Communication & Coordination

• Act as a point of contact for internal teams, clients, and external partners
• Coordinate meetings, calls, and schedules across multiple stakeholders
• Make outbound calls when needed and accurately document interactions
• Maintain a high standard of professionalism in all written and verbal communication

Organization & Problem Solving

• Help prioritize tasks and deadlines in a dynamic environment
• Anticipate basic needs and flag potential issues before they escalate
• Handle sensitive information with confidentiality and care

Skills & Qualifications

• Experience in an administrative, executive assistant, or similar support role
• Strong written and spoken English
• Excellent organizational skills and attention to detail
• Ability to manage multiple tasks and shifting priorities effectively
• Professional communication skills and customer-focused mindset
• Comfortable working with email, calendars, documents, and collaboration tools
• Ability to work independently while also being a strong team player
• Sound judgment, discretion, and reliability

Nice to Have (but not required):

• Prior experience directly supporting a senior leader or executive
• Exposure to project coordination or operations support
• Experience creating templates, SOPs, or basic process documentation
• Familiarity with recruiting coordination or online talent platforms

Who Will Succeed in This Role

• Someone who is organized, dependable, and detail-oriented
• A professional who communicates clearly and respectfully
• A self-starter who is comfortable taking ownership of tasks
• A candidate eager to grow their skills and responsibilities over time

This role is well-suited for early to mid-career Executive Assistants who want meaningful exposure to senior leadership while building strong operational and administrative expertise.